Board By -Laws

BY-LAWS OF

ESCALON HIGH SCHOOL SPORTS BOOSTERS

Revision date: May 26, 2026

ARTICLE I – NAME

Section 1.1 Name

The organization shall be known as the Escalon High School Sports Boosters.

ARTICLE II – GOALS, OBJECTIVES AND PURPOSES

Section 2.1

The primary goals and specific objectives and purposes of the organization include, without being limited to, soliciting, managing, and disbursing voluntary contributions to provide general financial support to the athletic program and to help support athletes in financial need for required athletic items at Escalon High School.

ARTICLE III – MEMBERSHIP

Section 3.1 Membership

Membership shall be automatically granted to all parents, guardians and community members of Escalon High School students, plus all coaches at Escalon High School.

Section 3.2 Dues

There are no membership dues.

Section 3.3 Voting

Members have voting privileges with one vote per household.

IV – OFFICERS

Section 4.1 Officers

Executive Board – The Executive Board shall consist of the following officers: President, Vice President, Secretary and Treasurer.

No members of the executive board shall consist of Escalon High School coaching staff (whether paid or unpaid).

Section 4.2 Elections and Terms

The officers of the organization shall be elected annually by members. The term of office for all officers is one year, beginning July 1 and ending June 30. Officers will be elected at the May annual meeting.

Section 4.3 Resignation

Any officer may resign at any time by giving written notice to the organization.

Section 4.4 Vacancies

If a vacancy occurs on the Executive Board, the President shall appoint a member to fill the vacancy for the remainder of the officer’s term.

Section 4.5 President

The President shall have general supervision, direction and control of the business and affairs and the actions of the other officers on behalf of the organization. The President shall, along with the Secretary, have exclusive authorized access to all organization bank accounts, and therefore be a holder of the organization debit/credit cards and checkbook. The President (along with the Secretary) shall ensure proper documentation and communication with the treasurer for all deposit and withdrawal banking transactions.

Section 4.6 Vice President

In the absence of the President, the Vice President shall perform the duties of President, and when so acting shall have all the powers of the President.

Section 4.7 Secretary

The Secretary shall keep, or cause to be kept, a book of minutes in written form. Such minutes shall include, without limitation, all waivers of notice, consents to the holding of meetings, or approvals of the minutes of meetings. The Secretary shall, along with the President, have exclusive authorized access to all organization bank accounts, and therefore be a holder of the organization debit/credit cards and checkbook. The Secretary (along with the President) shall ensure proper documentation and communication with the treasurer for all deposit and withdrawal banking transactions.

Section 4.8 Treasurer

(a) The Treasurer shall keep and maintain, or cause to be kept and maintained adequate and correct books and records of account in written form or any other form capable of being converted into written form.

(b) The Treasurer shall provide for the disbursement of all funds of the organization as may be ordered by the Executive Board. The President or Executive Board, whenever they request it, will provide an account of all of the Treasurer’s transactions as Treasurer and of the financial condition of the organization.

(d) Access to Information: While the treasurer may not handle cash or sign checks, they must have full access to all financial records, bank statements, and documentation to perform their oversight duties effectively. Bank withdrawals and deposits made by the President or Secretary must be communicated to the Treasurer, and receipts from all transactions be submitted to the Treasurer within 7 days of the transaction.

V – MEETINGS

Section 5.1 Meetings

(a) Meetings shall be held to conduct the business of the organization. Meetings shall be held monthly during the school year or at the discretion of the Executive Board.

(b) Annual meetings shall be held in May for the purpose of election of officers, receive year-end reports, and to enact other business.

(c) Each member in attendance at the meetings is eligible to vote, one vote per household. Absentee and proxy votes are not allowed.

VI – FINANCIAL POLICIES

Section 6.1 Fiscal Year

The fiscal year of the organization begins July 1 and ends June 30 of the following year.

Section 6.2 Banking

All funds shall be kept in a checking account in the name of Escalon High School Sports Boosters and held at a local financial institution. No purchases over $200 will be made without the Executive Board's approval.

Only the President and Secretary are authorized to:

Act as signatories on bank accounts.
Access, manage, or transfer funds via online banking.
Hold or use corporate debit cards, credit cards, or checkbooks.

Section 6.3 Reporting

All financial activity shall be recorded in written form or any other form capable of being converted into written form. The President and Secretary shall provide the Treasurer with information regarding all deposits and withdrawals from the banking account, including submitting receipts as documentation of such. The Treasurer shall reconcile and account monthly and report all financial activity monthly. The organization shall arrange an independent review of its financial records each year.

Section 6.4 Ending Balance

The organization shall leave a minimum of $50,000 in the treasury at the end of each fiscal year.

Section 6.5 Contracts

Authority to sign contracts is limited to the President or the President’s designee.

VII – DISTRIBUTION OF FUNDS

Section 7.1 Requests

All requests by coaches or other school personnel must be submitted to the Escalon High School Athletic Director in writing one week prior to the general meeting. Requests by any other individuals must be submitted to an Executive Board member one week prior to the general meeting. Requests will be voted on at the general meeting, requiring a majority of those members present to be approved.

Section 7.2 Scholarships

(a) A minimum of one male and one female athletic scholarship shall be given each year. The amount shall be determined on a yearly basis.

(b) Criteria for eligibility:

1. Senior boy and girl

2. Maintained a cumulative 3.5 GPA based on Cal Guidance

3. Played at least two varsity sports or have played varsity three consecutive years of a single sport.

4. Must fill out application and apply through ASB office. Application will include writing a one page essay on specified topic related to sports involvement (topic may change from year to year).

(c) A Selection Committee shall be appointed by the Executive Board and will be composed of at least four members, two of which are on the Executive Board.

(d) On a yearly basis additional scholarships may be given based on a different set of criteria as determined by the scholarship committee.

(e) No member may serve on the committee if he/she has a child who is a senior athlete.

VIII – AMENDMENT

Section 8.1 Amendments

Amendments to the bylaws may be proposed by an Escalon High Sports Boosters member. Amendments presented at a meeting shall be considered for voting at a subsequent meeting. Two-thirds (2/3) approval of all members present and voting is required to adopt an amendment to the bylaws.

IX – DISSOLUTION

Section 9.1 Dissolution

In the event of dissolution of the Escalon High Sports Boosters, any funds remaining shall be equally dispersed amongst all Escalon High Athletic Programs.

X – PARLIAMENTARY AUTHORITY

Section 10.1 Parliamentary Authority

The authority for this organization shall be Robert’s Rules of Order Newly Revised, except when in conflict with the laws of the State of California.